UPSRTC regularly floats e-tenders for depot works, bus body building, spare parts supply, advertisement rights, canteen and parking contracts, fuel supply, and AMC (annual maintenance contract) services across its regional units. If you run a business and want to bid for a UPSRTC contract, the entire process — from finding the tender notice to submitting your bid — happens online through the UP government’s e-procurement portal, not through UPSRTC’s own website. This guide covers where tenders are published, the exact registration and bidding steps, the documents you’ll need, and how to track results.
Quick Facts
| Tender Portal | etender.up.nic.in (UP State e-Procurement Portal) |
| Tender Types | Works, goods/supply, services (canteen, parking, advertisement, AMC) |
| Registration Fee | Varies by portal category — check current fee notice before applying |
| Bid Submission | Fully online — technical bid + financial bid uploaded as per tender document |
| Earnest Money Deposit (EMD) | Tender-specific; refundable for unsuccessful bidders as per portal rules |
| Where Results Appear | Same e-tender portal, under the tender’s own reference number |
Where UPSRTC Publishes Its Tenders
UPSRTC does not host tender documents directly on its own website for online bidding. Like most Uttar Pradesh government departments and corporations, it publishes and manages tenders through the UP State e-Procurement Portal (etender.up.nic.in), which is the single authorised platform for submitting bids. Some tender notices are also cross-posted as PDF announcements in the news/notice section of UPSRTC’s own site, but the actual technical and financial bid submission always happens on the e-procurement portal.
Because tender listings change frequently and are department- and depot-specific, always search using “UPSRTC” or “Uttar Pradesh State Road Transport Corporation” as the organisation name filter on the portal rather than browsing by category alone.
Step-by-Step: How to Apply for a UPSRTC Tender
- Register on the portal: Create a vendor/bidder account on etender.up.nic.in using a valid Class-III Digital Signature Certificate (DSC), since bids cannot be submitted without one.
- Search active tenders: Use the portal’s search or “Organisation Chain” filter to locate tenders published by UPSRTC or its regional/depot-level units.
- Read the tender document (NIT) fully: Download the Notice Inviting Tender (NIT) PDF for eligibility criteria, EMD amount, bid validity period, and the technical specification you must meet.
- Prepare technical and financial bids separately: Most UPSRTC tenders use a two-cover (or two-envelope) system — a technical bid proving eligibility/experience, and a financial bid stating your quoted price — uploaded as separate encrypted documents on the portal.
- Pay EMD and tender fee online: Payment is made through the portal’s integrated payment gateway before the bid submission deadline.
- Submit before the deadline: The portal locks submissions the moment the deadline passes — late bids are not accepted under any circumstances, so upload well ahead of time.
- Track technical bid opening and results: Bid opening dates are published on the same tender page; only technically qualified bidders’ financial bids are opened and compared.
Documents You’ll Typically Need
| Digital Signature Certificate | Valid Class-III DSC registered in the bidder’s or firm’s name |
| Company/firm registration | GST registration, PAN, and firm incorporation/partnership documents |
| Experience certificates | Proof of past similar work, where the tender specifies a minimum experience criterion |
| EMD payment proof | Confirmation of Earnest Money Deposit paid through the portal gateway |
| Financial statements | Recent turnover/solvency certificates, where required by the specific NIT |
| Technical bid annexures | Any format-specific declarations or undertakings listed in the tender document |
Exact document requirements differ from tender to tender — always cross-check the specific NIT’s eligibility section rather than assuming a standard list applies across all UPSRTC tenders.
Common Types of UPSRTC Tenders
- Bus body building & chassis fabrication: Contracts for building bus bodies on chassis supplied or specified by UPSRTC.
- Spare parts & consumables supply: Tyres, batteries, lubricants, and other recurring workshop supplies.
- Advertisement rights: Bus exterior/interior advertising space and bus-stand hoarding rights, typically auctioned to the highest bidder.
- Canteen & parking contracts: Depot-level canteen operation and parking-area management contracts.
- Annual Maintenance Contracts (AMC): IT systems, CCTV, GPS/vehicle-tracking hardware, and similar equipment upkeep.
- Fuel and lubricant supply: Bulk diesel and lubricant supply agreements for depot fuelling stations.
Tips Before You Bid
Read the corrigendum (amendment) section of the tender page before submitting — UPSRTC, like most government bodies, frequently revises deadlines, EMD amounts, or eligibility clauses after the initial notice, and missing a corrigendum is one of the most common reasons bids get technically disqualified. Keep your DSC renewal date current well before the bid deadline, since a lapsed certificate can lock you out of submission entirely. If any part of the NIT is unclear, use the tender’s official query/clarification window (where provided) rather than assuming an interpretation, since bids that don’t strictly match the specified format are frequently rejected at the technical evaluation stage.
Frequently Asked Questions
Where can I find UPSRTC’s current tenders?
UPSRTC tenders are published on the UP State e-Procurement Portal (etender.up.nic.in). Search using “UPSRTC” or “Uttar Pradesh State Road Transport Corporation” as the organisation filter to see active listings.
Do I need a Digital Signature Certificate to bid on a UPSRTC tender?
Yes. The UP e-Procurement portal requires a valid Class-III Digital Signature Certificate (DSC) registered in the bidder’s or firm’s name to both register as a vendor and submit encrypted bid documents.
What is EMD in a UPSRTC tender and is it refundable?
EMD (Earnest Money Deposit) is a security amount paid online before submitting your bid. For unsuccessful bidders, it is typically refunded as per the e-procurement portal’s standard refund process, though the exact timeline and conditions are set by the specific tender.
What types of contracts does UPSRTC typically tender out?
Common UPSRTC tender categories include bus body building and chassis fabrication, spare parts and consumables supply, advertisement rights on buses and bus stands, canteen and parking contracts, annual maintenance contracts (AMC) for equipment, and bulk fuel/lubricant supply.
Can I submit a UPSRTC tender bid after the deadline?
No. The UP e-Procurement portal automatically closes bid submission the moment the deadline passes, and late bids cannot be accepted under any circumstances — submit well before the cutoff time.
What is a corrigendum and why does it matter for UPSRTC tenders?
A corrigendum is an official amendment published against an existing tender — commonly a revised deadline, EMD amount, or eligibility clause. Bidders who don’t check the corrigendum section before submitting risk technical disqualification for not meeting updated requirements.
